Foreign qualification with the Secretary of State in Iowa is the process by which a business that was originally formed in another state registers to do business in Iowa. This allows the business to legally operate in Iowa and ensures compliance with state regulations.
There are 4 different ways to foreign qualify in Iowa depending on your legal entity type and tax classification. Follow the guide below to help you register with the Secretary of State in Iowa or use Mosey to do it.
Use Mosey to register with the Secretary of State in Iowa.
Avoid the hassle of doing it yourself and use Mosey to automate foreign qualification, annual reports, and registered agent service.
Iowa Foreign Registration for Corporation
If you are “transacting business” in Iowa, you must register with the Secretary of State by filing an Application for Certificate of Authority (Nonprofit). Iowa provides a non-exhaustive list of activities that do not constitute “transacting business” in lieu of defining “transacting business.”
Obtain a Certificate of Existence
Iowa requires a Certificate of Existence (also known as a Certificate of Good Standing) from your home state issued within the last 90 days to be included with the Registration Statement.
Establish a Registered Agent
You must continually maintain a registered agent in Iowa to accept service of process. Your registered agent can be either an individual who resides in Iowa, a company registered in Iowa, or a registered agent service.
Create a Secretary of State Online Filing Account
Visit Iowa's Fast Track Filing website and select "Create Account" to create an online filing account.
Fill Out a Application for Certificate of Authority (Nonprofit)
Fill out the Application for Certificate of Authority (Nonprofit) and save it in PDF form to submit in Fast Track Filing.
File Your Application for Certificate of Authority (Nonprofit)
Log in to your Fast Track Filing account to upload your completed Application for Certificate of Authority (Nonprofit) and Certificate of Existence and register your business with the Secretary of State.
Iowa Foreign Registration for Corporation
If you are “transacting business” in Iowa, you must register with the Secretary of State by filing a Foreign Profit Corporation Registration Statement. Iowa provides a non-exhaustive list of activities that do not constitute “transacting business” in lieu of defining “transacting business.”
Acquire a Certificate of Existence
Iowa requires a Certificate of Existence from your home state issued within the last 90 days to be included with the Registration Statement.
Establish a Registered Agent
You must continually maintain a registered agent in Iowa to accept service of process. Your registered agent can be either an individual who resides in Iowa, a company registered in Iowa, or a registered agent service.
Create a Secretary of State Online Filing Account
Visit Iowa's Fast Track Filing website and select "Create Account" to create an online filing account.
Fill Out Your Foreign Profit Corporation Registration Statement
Fill out the Foreign Profit Corporation Registration Statement and save it in PDF form to submit in Fast Track Filing.
Register Your Business in Fast Track Filing
Log in to your Fast Track Filing account to upload your Foreign Profit Corporation Registration Statement and Certificate of Existence to register your business with the Secretary of State.
Iowa Foreign Registration for LLC
If you are “transacting business” in Iowa, you must register with the Secretary of State by filing a Limited Liability Company Application for Certificate of Authority. Iowa provides a non-exhaustive list of activities that do not constitute “transacting business” in lieu of defining “transacting business.”
Acquire a Certificate of Existence
Iowa requires a Certificate of Existence from your home state issued within the last 90 days to be included with the Registration Statement.
Establish a Registered Agent
You must continually maintain a registered agent in Iowa to accept service of process. Your registered agent can be either an individual who resides in Iowa, a company registered in Iowa, or a registered agent service.
Create a Secretary of State Online Filing Account
Visit Iowa's Fast Track Filing website and select "Create Account" to create an online filing account.
Fill Out Your Limited Liability Company Application for Certificate of Authority
Fill out your limited liability company Application for Certificate of Authority and save it in PDF form to submit in Fast Track Filing.
Register Your Business in Fast Track Filing
Log in to your Fast Track Filing account to upload your Application for Certificate of Authority and Certificate of Existence and pay the filing fee to register your business with the Secretary of State.
Iowa Foreign Registration for LLP
If you are “transacting business” in Iowa, you must register with the Secretary of State by filing a Limited Liability Company Application for Certificate of Authority. Iowa provides a non-exhaustive list of activities that do not constitute “transacting business” in lieu of defining “transacting business.”
Obtain a Certificate of Existence
Iowa requires a Certificate of Existence (also known as a Certificate of Good Standing) from your home state issued within the last 90 days to be included with the Registration Statement.
Establish a Registered Agent
You must continually maintain a registered agent in Iowa to accept service of process. Your registered agent can be either an individual who resides in Iowa, a company registered in Iowa, or a registered agent service.
Create a Secretary of State Online Filing Account
Visit Iowa's Fast Track Filing website and select "Create Account" to create an online filing account.
Complete Statement of Foreign Qualification Form
Fill out a Statement of Foreign Qualification of Foreign Limited Liability Partnership and save it as a PDF.
File Statement of Foreign Qualification Form Online
Log in to your Fast Track Filing account to upload your Statement of Foreign Qualification of Foreign Limited Liability Partnership and pay the filing fee to register your business with the Secretary of State.
What else do I need to know?
Once you are registered with the Secretary of State, you may have additional requirements to maintain your "good standing" in the state. Failing to do so can result in fines, back taxes, and forfeiting certain priveleges within the state.
Maintaining a Registered Agent
Most states require that you have a registered agent that can receive important mail from the Secretary of State should they need to contact you. There are many commercial options available or you can use Mosey to be your registered agent and keep your information private in Iowa.
Annual Reports and Taxes
In addition to maintaining a registered agent, most states require you to file a report annually. Registration can also trigger state taxes such as a franchise tax or income tax. You can use Mosey to identify these additional requirements to maintain good standing in Iowa.
