Virginia Sales Tax License Registration

If your business is operating in Virginia, you may need to register for sales tax with the Virginia Department of Taxation. Sales tax registration is required for businesses that sell tangible personal property or taxable services in the state.

How to get a Virginia Sales Tax License

There are 2 sales tax setup tasks you may need to complete in Virginia to get your sales tax licence. You can follow the guide below to help you get registered directly with the Virginia agencies or use Mosey to do it.

Use Mosey to register for sales tax in Virginia.

Virginia Sales and Use Tax Setup for LLC, LLP, Corporation

In general, if you sell tangible personal property and certain taxable services in or for use in Virginia, you are considered a "dealer" by Virginia Tax (VATAX) and must register to collect and pay sales tax. If you are a dealer with a place of business (e.g. an office or a warehouse) in the state, you have physical nexus and should register as a "in-state dealer". If you have made at least 200 transactions or $100,000 gross sales directly to Virginia customers, you have economical nexus. If you have economical nexus but no physical nexus, you should register as an "out-of-state dealer". If your products are exclusively sold through a marketplace facilitator (e.g. Amazon or Etsy), you do not have economical nexus and are not required to register to collect sales tax in Virginia; your marketplace facilitator is responsible for sales tax. Note: SaaS sales are generally not taxable in Virginia.

  1. Register for Sales Tax Certificate

    If you are required to collect sales tax, you should use VATAX's Online Services for Businesses portal to register for a Sales Tax Certificate of Registration (ST-4). When you complete registration, you can immediately access your Sales Tax Certificate and a 15-digit sales tax account number. Note: By default the filing frequency for sales and use tax is monthly, unless you are otherwise notified.

Virginia Sales Tax Exemption Setup for Corporation

Nonprofits seeking sales tax exemption in Virginia must apply by completing the registration process through the Nonprofit Online portal.

  1. Create a Nonprofit Online Account

    Create a Virginia Tax Nonprofit Online account by clicking the 'Sign Up' button for new users.

  2. Register for Sales Tax Exemption

    Submit your exemption form to register your organization for a retail sales and use tax exemption.

Virginia Sales Tax Filing Requirements & Deadlines

There are 2 sales tax filing requirements & deadlines you may need to complete in Virginia. You can follow the guide below or use Mosey to do it.

Virginia Sales Tax Reporting for LLC, LLP, Corporation

If you are registered to collect sales tax, based on your sales tax liability Virginia Tax (VATAX) will assign you a monthly or quarterly filing frequency for sales tax returns. You must file a return even if no sales tax was collected in a reporting period. Returns are due 20 days after the end of the month or quarter. Note: VATAX reassess your filing frequency every year based on your average monthly sales tax liability. You will be notified late in the year if your filing frequency has changed for the upcoming year.

  1. File Sales and Use Tax Return

    Log in to VATAX's Online Services for Businesses portal and fill in the sales tax return form (Forms ST-8 or ST-9) displayed in you account.

Virginia's Sales Tax Registration & Reporting Agencies

Review your compliance risks, free.

More from the blog

Learn how to keep your business compliant in all 50 states across payroll, HR, Secretary of State, and tax.

Registered Agent in Texas

Choosing the right registered agent in Texas is important for your business’s compliance and legal standing. Whether you opt for a professional registered agent service or take on the role yourself, ensure that all legal notices and compliance requirements are managed effectively and promptly. Let’s discuss what it means to have a registered agent for a Texas corporation or small business and review what agent forms you need to file.

Gabrielle Sinacola | Jul 14, 2024

What Is Tax Nexus? Nexus Types & Determining Tax Nexus

Conventional wisdom holds that only death and taxes are certain. The tricky part, however, is that sometimes tax obligations aren’t certain. For multi-state business owners, determining what you owe (and where you owe it) can be complicated. Consider the following brain-teaser: A Wisconsin-based DTC pickle company grows cucumbers outside of Milwaukee, pickles them on site, and ships them to individual consumers all over the country. As the business grows, it retains the help of a New Jersey-based marketing professional and a fulfillment consultant in Michigan.

Gabrielle Sinacola | May 8, 2023

What Is a Payroll Report? Types and Requirements

Keeping a keen eye on payroll is essential. Payroll reports are the financial blueprint leading companies through compliance and financial management. These documents are the narrative of a business’s financial health, employee compensation, and adherence to the regulations governing the modern workplace. Mosey proudly stands as your guide amidst the ever-changing sea of payroll compliance. We understand businesses’ challenges, especially when operating across multiple states or hiring remotely. By automating the tedious task of keeping up with payroll accounts, including withholding, unemployment insurance, workers’ comp, and paid family medical leave, we turn what used to be a headache into a streamlined, manageable process to open the right set of accounts.

Gabrielle Sinacola | Mar 15, 2024

Ready to get started?

Schedule a free consultation to see how Mosey transforms business compliance.