Virginia Payroll Registration

As an employer in Virginia, it is essential to understand the process of payroll tax registration. This involves registering with the Virginia Department of Taxation to ensure compliance with state regulations and fulfill your tax obligations as an employer.

How Virginia Payroll Registration Works

There are 2 payroll tax setup tasks you may need to complete in Virginia to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Virginia agencies or use Mosey to do it.

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Virginia Withholding Tax Setup

Employers with employees in Virginia are required to register with Virginia Tax for an Employer Withholding Tax account. Generally, you are required to withhold state Personal Income Tax if you pay wages to at least one employee. When registering for Employer Withholding Tax you will also be able to register for Unemployment Insurance tax at the same time. Note: Virginia has Tax Reciprocity with several states, notably including DC and Maryland. If your employee resides in Maryland or DC but works in your Virginia office, they may ask you to withhold income tax for their home state instead of Virginia.

Register for an Employer Withholding Tax Account

Register online for an Employer Withholding Tax account with VATAX by logging into VATAX Online Services for Businesses portal. Note: No action required if you have an existing Employer Withholding Tax account from previous tax registrations with VATAX.

Virginia Unemployment Insurance Setup

You must register with the Virginia Employment Commission for Unemployment Insurance tax. You are generally required to pay Unemployment Insurance tax if you have at least $1,500 in quarterly payroll or have had an employee for at least 20 weeks in a calendar year. When registering for Unemployment Insurance tax you will also be able to register for Employer Withholding Tax at the same time. Note: Virginia has Tax Reciprocity with several states, notably including DC and Maryland. If your employee resides in Maryland or DC but works in your Virginia office, they may ask you to withhold income tax for their home state instead of Virginia.

Register for an Unemployment Insurance Tax Account

Register online for an Unemployment Insurance account online with the Virginia Employment Commission by logging into VATAX Online Services for Businesses portal. Note: No action required if you have an existing Unemployment Insurance account from previous tax registrations with VATAX.

How to register your business in more states

How To Recover State Agency Account Access

Maintaining access to state agency accounts is essential for operational agility. Keeping these accounts in check is important, especially for businesses that experience ownership or team structure shifts. These accounts are keys to a well-oiled machine, as they’re essential for keeping your business running smoothly across various states. At Mosey, we understand the intricacies of compliance and account management like the back of our hands. Our business compliance platform gives your business the tools and insights needed to understand multi-state operations.

What Is a Registered Agent & Why Would You Need One?

For most people, government and legal correspondence isn’t the world’s most exciting type of mail. It’s less fun than, say, an invitation to a swanky party or your most recent fruitcake-of-the-month club delivery. For business owners, however, effectively receiving and handling these communications is a critical part of running a business. If you miss a notification, you might lose your ability to do business in a state or be unable to defend yourself against a legal action.

Mosey Partners with Deel US for State and Local Compliance

Deel’s US customers now have access to Mosey’s state and local compliance service. Since the pandemic, the way we live and work has changed. More and more people work remotely, both across the US and internationally. This can be a huge benefit for employees and for businesses’ access to talent, and it can also be a huge headache making sure your business complies with all the laws that now apply across payroll, HR, tax and registration in all those different international countries, US states, counties and cities.

Virginia Payroll Tax Registration