As an employer in Utah who has recently hired someone, it is important to understand the process of payroll tax registration. This involves registering with the Utah State Tax Commission to fulfill your obligations in withholding and remitting payroll taxes on behalf of your employees.
How Utah Payroll Registration Works
There are 2 payroll tax setup tasks you may need to complete in Utah to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Utah agencies or use Mosey to do it.
Use Mosey to register for payroll tax in Utah.
Avoid the manual work and headache of registering with state agencies yourself. Automate it with Mosey and stay compliant.
Utah Withholding Tax Setup
If you have employees in Utah, you are required to register with the Utah State Tax Commission for a withholding tax account by filing a Utah State Business and Tax Registration (Form TC-69).
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Register for a Withholding Tax Account Online
Visit Utah Taxpayer Access Point to apply for a withholding tax account online. Registration may take up to 15 days to process. You will receive a 14-character Withholding Tax Account ID (it will look like 12345678-901-WTH) through email and a PIN through physical mail.
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Configure Payroll with Your Withholding Account ID
Upon receipt, provide your Withholding Tax Account ID to your payroll provider. Note: The "temporary account ID" referenced in their instructions is not applicable if you registered directly with the State Tax Commission through Taxpayer Access Point.
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Create TAP Profile
Once your PIN has arrived in the mail, visit the Taxpayer Access Point and select "Sign Up" to create a profile. Use the PIN to link the Taxpayer Access Point profile with your Withholding account.
Utah Unemployment Insurance Setup
Employers must register with the Department of Workforce Services for an Unemployment Insurance account.
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Create Utah ID
A Utah ID is required to register for an unemployment insurance account. Create a Utah ID if you don't already have one.
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Register for an Unemployment Insurance Account
Login to your Utah ID to file a registration with the Utah Department of Workforce Services for an Unemployment Insurance account. Your nine-character Employer Registration Number (e.g., C2-345678-9) is typically issued immediately. You can locate your contribution rate in the employer dashboard.
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Configure Payroll with Unemployment Insurance Information
Add your Employer Registration Number and Unemployment Insurance contribution rate to your payroll provider.
