Congratulations on hiring a new employee in Rhode Island! To ensure compliance with state regulations, it is important to understand the process of payroll tax registration in Rhode Island, which involves registering with the Rhode Island Division of Taxation to report and remit payroll taxes withheld from your employee's wages.
How Rhode Island Payroll Registration Works
There are 2 payroll tax setup tasks you may need to complete in Rhode Island to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Rhode Island agencies or use Mosey to do it.
Use Mosey to register for payroll tax in Rhode Island.
Avoid the manual work and headache of registering with state agencies yourself. Automate it with Mosey and stay compliant.
Rhode Island Unemployment Insurance Setup
If you have employees in Rhode Island, you are required to register for Unemployment Tax, which includes Rhode Island employment security, temporary disability insurance, and job development fund tax, with the Rhode Island Business Registration Division of Taxation. Note: Filing the Business Application and Registration Form will also register you for sales tax and withholding tax.
File the Business Application and Registration Form Online
Register for Unemployment Insurance tax by filing the Business Application and Registration Form online if you haven't already done so. A sales tax account can also be added at initial registration. You will receive your Portal Identification Number (PIN) and Employer Account Number in the mail from the Division of Taxation within four weeks.
Register for a Tax Portal Account
Register for a Tax Portal account if you haven't already done so. A temporary password will be emailed that is valid for 24 hours. To complete registration, you will also need your Portal Identification Number (PIN) from the Division of Taxation.
Register for Electronic Unemployment Insurance Reporting
Register for an account on the Employer Wage Tax Filing online system if you haven't already done so. You will need your Registration Account Number.
Rhode Island Withholding Tax Setup
If you have employees in Rhode Island, you are required to register for withholding tax with the Rhode Island Business Registration Division of Taxation. Note: Filing the Business Application and Registration Form will also register you for sales tax and Unemployment Insurance, including Rhode Island employment security, temporary disability insurance, and job development fund tax.
File the Business Application and Registration Form Online
Register for withholding tax by filing the Business Application and Registration Form online if you haven't already done so. A sales tax account can also be added at initial registration. You will receive your Portal Identification Number (PIN) and Employer Account Number (if it is determined that you are subject to Unemployment Insurance) in the mail from the Division of Taxation within four weeks.
Register for a Tax Portal Account
Register for a Tax Portal account if you haven't already done so. A temporary password will be emailed that is valid for 24 hours. To complete registration, you will also need your Portal Identification Number (PIN) from the Division of Taxation.
Register for Electronic Unemployment Insurance Reporting
Register for an account on the Employer Wage Tax Filing online system if you haven't already done so. You will need your Registration Account Number.
