Pennsylvania Payroll Tax Registration

Feb 27, 2025

If you are an employer in Pennsylvania who has recently hired an employee, you will need to register for payroll tax with the Pennsylvania Department of Revenue. This registration process ensures that you are compliant with state tax laws and able to properly withhold and remit taxes on behalf of your employees.

How Pennsylvania Payroll Registration Works

There are 2 payroll tax setup tasks you may need to complete in Pennsylvania to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Pennsylvania agencies or use Mosey to do it.

Pennsylvania Unemployment Compensation Setup for LLP, LLC, Corporation

If you have employees in Pennsylvania, you are required to register with the Department of Labor & Industry (L&I) for Unemployment Compensation (UC), also known as unemployment insurance, coverage within 30 days of your Pennsylvania employee start date. Note: 501(c)(3) organizations will have the choice to either pay unemployment contributions on taxable wages each quarter or elect to reimburse the Pennsylvania Unemployment Fund for benefits paid to current or former employees.

  1. Create myPATH Account

    If you haven't already, create a myPATH account. Your myPATH account will be used to access the Pennsylvania Online Business Tax Registration system.

  2. Submit Pennsylvania Online Business Tax Registration

    Log in to your myPATH account. Submit a business tax registration to setup an Unemployment Compensation account. Upon registration, you will receive a 7-digit UC account number.

  3. Create UC Management System (UCMS) User Account

    Create a UC Management System (UCMS) user account with your UC account number. UCMS is used to file quarterly reports and manage your UC account relationship online. The first user created for your business will be the UCMS "administrator" who can create and manage users.

  4. Elect Unemployment Payment Method (501(c)(3) Nonprofits Only)

    After registering, 501(c)(3) organizations must file an Election Or Re-election Of Reimbursement (Form UC-1692) and Surety Bond (Form UC-1681) if opting to reimburse the Pennsylvania Unemployment Fund for benefits paid to current or former employees. Note: The forms must be filed with the Office of Unemployment Compensation Tax Services by mail.

Pennsylvania Withholding Tax Setup for LLC, LLP, Corporation

If you are an employer in Pennsylvania, you are required to register with the Department of Revenue for a withholding tax account.

  1. Create a myPATH Account

    If you haven't already, create a myPATH account. Your myPATH account will be used to access the Pennsylvania Online Business Tax Registration system.

  2. Submit Online Business Tax Registration

    Log in to the myPATH registration system. Submit a business tax registration to get a Withholding Tax account. You will receive a 11-digit Revenue ID (used across all of your tax accounts) and an eight-digit withholding tax account number.

Pennsylvania's Payroll Registration Agencies

More from the blog

Learn how to keep your business compliant in all 50 states across payroll, HR, Secretary of State, and tax.

Exempt vs. Non-Exempt Employees

Understanding the difference between exempt and non-exempt employees is critical to properly running your business and paying your employees fairly. Review with Mosey the basics of exempt and non-exempt employees. What Is an Exempt Employee? When we talk about exempt employees, we’re referring to employees who aren’t covered by the Fair Labor Standards Act (FLSA). These employees are paid a fixed salary and are exempt from earning overtime pay, among other protections.

Gabrielle Sinacola | Nov 27, 2023

What Is a Statement of Information?

Trying to make sense of the vast array of reports and forms in compliance can be dizzying for any business leader. As your organization grows and evolves, staying informed about these forms helps you scale sustainably, especially when you want to operate in multiple states or plan to expand. One vital report that comes up frequently in the state of California is the statement of information, or California’s annual report.

Gabrielle Sinacola | Dec 13, 2023

NY Paid Prenatal Leave: An Employer's Guide for Compliance 2025

Beginning Jan. 1, 2025, New York became the first state in the U.S. to require paid prenatal leave for employees. This amendment to New York Labor Law, Section 196-b, provides employees 20 hours of paid leave for prenatal affairs, including doctor appointments, medical procedures, testing, and consultation. If you operate in the state of New York, you may be wondering how this new requirement applies to your business. In this article, we’ll review the details of the law, your responsibilities under it, and how Mosey can assist with corporate compliance.

Gabrielle Sinacola | Jan 2, 2025

Ready to get started?

Schedule a free consultation to see how Mosey transforms business compliance.