If you have recently hired an employee in New York, it is important to register for payroll tax with the appropriate state agencies. This registration process ensures that you comply with New York's tax laws and fulfill your obligations as an employer in terms of withholding and remitting taxes on behalf of your employees.
How New York Payroll Registration Works
There are 2 payroll tax setup tasks you may need to complete in New York to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the New York agencies or use Mosey to do it.
Use Mosey to register for payroll tax in New York.
Avoid the manual work and headache of registering with state agencies yourself. Automate it with Mosey and stay compliant.
New York Withholding Tax Setup
You must register with the New York Department of Labor for a Withholding Identification Number. Note: When registering with the Department of Labor you will also receive an Unemployment Registration Number at the same time.
-
File Form NYS-100 Online
To receive your New York Withholding Identification Number, you must file the New York State Employer Registration for Unemployment Insurance, Withholding and Wage Reporting Form (Form NYS 100) if you haven't already done so. The form can be filed online through New York Business Express.
-
Determine Your Deposit Schedule
Withholding taxes are paid quarterly if you withhold less than $700 during a calendar quarter or more frequently (three day or five day filing) if it is equal to or exceed $700. Your payroll provider will likely ask you for your schedule.
New York Unemployment Insurance Setup
You must register with the New York Department of Labor for an Unemployment Registration Number. Your Unemployment Insurance liability begins on the first day of the calendar quarter in which employees are paid $300 or more. Note: When registering with the Department of Labor you will also receive a Withholding Identification Number at the same time.
-
File for Unemployment Insurance
To receive your Unemployment Registration Number you must file the New York State Employer Registration for Unemployment Insurance, Withholding and Wage Reporting Form (Form NYS 100) if you haven't already done so. The form can be filed online through New York Business Express.
-
Get Your Unemployment Insurance Tax Rate Online
Once your account is created you can look up your Unemployment Insurance tax rate by logging into New York State Department of Labor Unemployment Insurance Employer Home Page using your Federal Employer Identification Number (FEIN) and Employer Registration Number (ER#). Your tax rate will also be mailed to you.
