Kansas Payroll Tax Registration

As an employer in Kansas, it is crucial to understand the process of payroll tax registration. Registering for payroll taxes ensures compliance with state regulations and allows you to accurately withhold and remit taxes on behalf of your employees.

How Kansas Payroll Registration Works

There are 2 payroll tax setup tasks you may need to complete in Kansas to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Kansas agencies or use Mosey to do it.

Use Mosey to register for payroll tax in Kansas.

Avoid the manual work and headache of registering with state agencies yourself. Automate it with Mosey and stay compliant.

Get started Learn more

Kansas Withholding Tax Setup

Employers with Kansas employees must register with the Kansas Department of Revenue for a withholding tax account.

Register to KDOR Customer Service Center

Visit the Kansas Department of Revenue Customer Service Center online to sign up for an account.
Contact Electronic Services

After signing up on the Kansas Department of Revenue Customer Service Center, contact Electronic Services for your access code.
Add a Withholding Tax Account to Your Login

Once you receive your access code, go to "New Tax Registration" on the homepage to add and connect your withholding account to your login.
Configure Payroll with Your Withholding Account ID

Provide your withholding tax account ID to your payroll provider.

Kansas Unemployment Insurance Setup

Employers must register with the Kansas Department of Labor for an Unemployment Insurance account.

Register for a Kansas Unemployment Tax Account

Employers with Kansas employees must register with Department of Labor for an Unemployment Insurance tax account. The Department will review your registration, assign you an employer account number, and send you the account number and a PIN.
Configure Payroll with your Unemployment Tax Number

Add your employer account number and Unemployment Insurance contribution rate to your payroll provider.

How to register your business in more states

What Is Local Tax? States with Local Income Taxes in 2023

Business tax planning can be complicated. It’s particularly involved for employers with multi-state payroll, who need to figure out withholding obligations in every state where they employ workers. If you do business or employ workers in one of the 15 states that allow local jurisdictions to impose income taxes, you might also need to withhold and remit local income taxes where your employees live, work, or both. What is local income tax?

June 20, 2023

What is Multi-State Payroll?

Remote work is becoming increasingly popular with businesses and employees: According to estimates, flexible work arrangements have become three to ten times more common since 2019. Offering remote work options can give employers access to a national talent pool, reduce overhead costs, and help businesses attract and retain the best people for their teams. This shift also means that an increasing number of companies face multi-state payroll obligations. If you employ out-of-state remote workers, have business locations in multiple states, or have employees who travel for work, you may be required to withhold taxes in multiple states.

June 27, 2023

States With Paid Family and Medical Leave: 2023 Guide

The benefits of paid leave are clear. Research shows that offering paid leave increases participation in the workforce, improves financial security, supports child development and improves maternal health, and can increase employee productivity and retention. Despite this, the US is one of only six countries in the world that doesn’t guarantee any type of paid leave to full-time workers. Without access to paid leave, employees who face a serious medical condition or who need to care for a family member or child can experience financial insecurity and may drop out of the workforce entirely.