If you are an employer in Kansas who has recently hired an employee, you will need to register for payroll taxes with the Kansas Department of Revenue. This registration process ensures that you are compliant with state tax laws and able to properly withhold and remit taxes on behalf of your employees.
How Kansas Payroll Registration Works
There are 2 payroll tax setup tasks you may need to complete in Kansas to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Kansas agencies or use Mosey to do it.
Kansas Unemployment Insurance Setup for LLP, Corporation, LLC
Every employer that begins operations in Kansas is required to file a Status Report (Form K-CNS 010) with the Department of Labor, within 15 days of hiring its first employee. You become subject to Unemployment Insurance Tax when you pay wages of $1,500 or more in a calendar quarter, or have at least one employee for any portion of a day in 20 different weeks of a calendar year. Note: 501(c)(3) nonprofit organizations must register when they have four or more employees for any portion of a day in 20 different weeks of a calendar year. During the registration process, 501(c)(3) organizations will have the choice to either pay unemployment contributions on taxable wages each quarter or elect to reimburse the Kansas Unemployment Fund for benefits paid to terminated employees. Organizations that elect the reimbursing payment option cannot change this election for four complete calendar years.
- Register for a Kansas Unemployment Tax Account
Employers with Kansas employees must register with Department of Labor for an Unemployment Insurance tax account. The Department will review your registration, assign you an employer account number, and send you a determination letter with the account number and a PIN.
- Configure Payroll with your Unemployment Tax Number
Add your employer account number and Unemployment Insurance contribution rate (or reimbursable status) to your payroll provider.
Kansas Withholding Tax Setup for Corporation, LLC, LLP
Employers with Kansas employees must register with the Kansas Department of Revenue for a withholding tax account.
- Register to KDOR Customer Service Center
Visit the Kansas Department of Revenue Customer Service Center online to sign up for an account.
- Contact Electronic Services
After signing up on the Kansas Department of Revenue Customer Service Center, contact Electronic Services for your access code.
- Add a Withholding Tax Account to Your Login
Once you receive your access code, go to "New Tax Registration" on the homepage to add and connect your withholding account to your login.
- Configure Payroll with Your Withholding Account ID
Provide your withholding tax account ID to your payroll provider.
