If you are an employer in Colorado who has recently hired an employee, you will need to register for payroll tax with the Colorado Department of Revenue. This registration process ensures that you are compliant with state tax laws and able to properly withhold and remit taxes on behalf of your employees.
How Colorado Payroll Registration Works
There are 3 payroll tax setup tasks you may need to complete in Colorado to get your new hire on payroll for the first time. You can follow the guide below to help you get registered directly with the Colorado agencies or use Mosey to do it.
Colorado Family and Medical Leave Insurance Program Setup for LLP, LLC, Corporation
Employers with Colorado employees must provide Family and Medical Leave Insurance (FAMLI). The premium is currently set to 0.9% of the employee’s wage, with 0.45% paid by the employer and 0.45% paid by the employee. Employers may elect to pay the full amount of 0.9% if they choose to offer this as a benefit for their employees. Employers with nine or fewer employees nationwide do not have to contribute to the program but do need to remit their employees' share of the premium on behalf of employees each quarter.
Need help registering for Colorado Family and Medical Leave Insurance Program? Email elle@mosey.com.
- Register for an Account
Create a My FAMLI+ Employer account in order to report wage data, remit premium payments, apply for exemption with a private plan, and upload letters of declination votes. In order to safeguard your My FAMLI+ Employer account, you will need to sign in with Login.gov which provides multi-factor authentication to the login process.
- Configure Payroll
Provide your My FAMLI+ Employer account ID to your payroll provider.
- Post Notice
Post the program notice in a prominent location at your workplace. Additionally, upload an electronic copy to your company's internal messaging boards or email lists and direct all remote workers to these resources.
Colorado Unemployment Insurance Setup for LLP, LLC, Corporation
You are required to register for Unemployment Insurance with the Colorado Department of Labor & Employment if in the current or preceding calendar year you have paid at least $1,500 in quarterly gross payroll or had at least one employee in 20 different weeks. When registering for Unemployment Insurance you will also have the opportunity to register for withholding tax at the same time. Note: Nonprofit organizations are required to register if they have four or more employees in some portion of the day in each of 20 different weeks of a calendar year. 501(c)(3) organizations have the choice to either pay unemployment contributions on taxable wages each quarter or elect to reimburse the Colorado Department of Labor and Employment fund for benefits paid to terminated employees.
Need help registering for Colorado Unemployment Insurance? Email elle@mosey.com.
- Create MyBizColorado Account, If Necessary
Create a MyBizColorado account if you haven't done so already. On MyBizColorado's login page, enter your email and a password then click "login." A system prompt will let you create an account using this email address. You can also create an account using social login. Note: You can use your MyBizColorado account to register with multiple Colorado state agencies, track progress, and retrieve account numbers and temporary licenses upon approval.
- Register for an Unemployment Insurance Tax Account
Log in to MyBizColorado and complete the business filing wizard to register for an Unemployment Insurance tax account. Online registrations are typically processed by the system immediately, and your account numbers should show up in MyBizColorado on the same day. Note: MyBizColorado will assess your sales tax liability during the registration process.
- Register for a MyUI Employer+ Account
Register an account on MyUI Employer+ by submitting the Employer Registration form. MyUI Employer+ will send a PIN to your mailing address to confirm your identity. You will also receive an email with a link you need to finish your registration when you get your PIN. Note: The email address entered when you first register in MyUI Employer+ will become the administrator of your business. Each business can only have one administrator and the administrator's email address cannot be changed.
- File Payment Election Form (Nonprofit Employers Only)
Nonprofit organizations must mail a completed Unemployment Insurance Payment Election Political Subdivision and Nonprofit Employers (Form UITR-13) to the Colorado Division of Unemployment Insurance within 30 days of registering for unemployment taxes.
Colorado Withholding Tax Setup for LLP, LLC, Corporation
If you have employees in Colorado you are required to register with the Colorado Department of Revenue for Wage Withholding Tax. Note: When registering for withholding tax you will also have the opportunity to register for Unemployment Insurance at the same time.
Need help registering for Colorado Withholding Tax? Email elle@mosey.com.
- Create MyBizColorado Account
Create a MyBizColorado account if you haven't done so already. On MyBizColorado's login page, enter your email and a password then click "login." A system prompt will let you create an account using this email address. You can also create an account using social login. Note: Your MyBizColorado account can be used to register with multiple Colorado state agencies, track progress, and retrieve account numbers and temporary licenses upon approval.
- Complete the Application for a Withholding Tax Account
Log in to MyBizColorado and complete the business filing wizard to register for a withholding tax account. Online registrations are typically processed by the system immediately, and your account numbers should show up in MyBizColorado on the same day. Note: MyBizColorado will assess your sales tax liability during the registration process.
