When your company hires employees in Rhode Island, you are required to comply with federal, state, and local employment laws. There are a variety of human resources and labor policies in the workplace that differ by state. Through your employee handbook, employers can easily document and distribute the correct policies to their employees to comply with the laws of each state.
Creating your Rhode Island Employee Handbook is a useful way to explain important policies and procedures, mitigate legal risk, and introduce employees to the expectations and operating practices of the organization.
Mosey has compiled the relevant policies a company with employees in Rhode Island must consider.
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Rhode Island Employee Handbook Policies
There are 6 state and local employee handbook policies in Rhode Island.
Privacy
Rhode Island Social Media Privacy Policy
Generally, Employer is legally prohibited from accessing your (or an applicant’s) personal social media accounts and will not discipline or terminate you for refusing to disclose your social media login information or for denying to provide access to your social media accounts. The law does not prohibit Employer from reviewing publicly available social media postings or from accessing their own electronic media and hardware.
Leaves of Absence
Rhode Island Domestic Violence Leave Policy
The Healthy and Safe Families and Workplaces Act allows Rhode Island employees to take time off for illness, injury, medical appointments, or to address domestic violence, sexual assault, or stalking. Employees can also assist family or household members for the same reasons. Employer with 18 or more employees must provide paid leave, while those with fewer than 18 employees must provide unpaid leave.
Rhode Island Military Service Leave Policy
Employer provides you with unpaid family military leave in accordance with the Rhode Island Military Family Relief Act.
Rhode Island Jury Duty Leave Policy
Employer provides you with unpaid time off in order to serve on jury duty.
Rhode Island Volunteer Responder Leave Policy
Employer shall provide you with unpaid time off if you volunteer as a firefighter or emergency medical technician and you are responding to an emergency.
Rhode Island School Leave Policy
Employer provides employees with up to 10 hours of unpaid leave each year to participate in activities at a child’s school or daycare.
Employee handbook builder
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Federal Employee Handbook Policies
Regardless of which states you have employees in, there are required federal policies that must be included in your employee handbook. In addition to any state-specific policies, your employee handbook for Rhode Island should contain the following federal policies.
- Anti-Harassment Policy
- Anti-Sexual Harassment Policy
- Anti-Retaliation Policy
- Equal Employment Opportunity Policy
- Reasonable Accommodation Policy
Handbook Policy Best Practices
In addition to the required federal policies, the following policies are best practices to include in your employee handbook.
- Weapons Policy
- Disciplinary Action Policy
- Prohibited Conduct Policy
- Violations Reporting Policy
- Workplace Violence Prevention Policy
- At-Will Employment
