When your company hires employees in Pennsylvania, you are required to comply with federal, state, and local employment laws. There are a variety of human resources and labor policies in the workplace that differ by state. Through your employee handbook, employers can easily document and distribute the correct policies to their employees to comply with the laws of each state.
Creating your Pennsylvania Employee Handbook is a useful way to explain important policies and procedures, mitigate legal risk, and introduce employees to the expectations and operating practices of the organization.
Mosey has compiled the relevant policies a company with employees in Pennsylvania must consider.
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Everything you need to automate a compliant handbook for all 50 states.
Pennsylvania Employee Handbook Policies
There are 6 state and local employee handbook policies in Pennsylvania.
Privacy
Pennsylvania Electronic Monitoring Policy
Employer can electronically monitor you, provided that you have given prior consent to the interception of electronic communication.
Leaves of Absence
Pennsylvania Jury Duty Leave Policy
Employer is not required to compensate you for time spent while serving jury duty. Additionally, Employer will not obstruct you from serving jury duty.
Pennsylvania Bone Marrow Donor Leave Policy
Eligible employees who have worked for at least 12 months and have completed 1,250 hours in the preceding 12 months may take up to 12 weeks of unpaid leave for bone marrow donation.
Philadelphia Domestic or Sexual Violence Unpaid Leave Policy
Employer will provide unpaid leave for issues related to domestic violence, sexual assault, or stalking in the City of Philadelphia. If eligible, you may receive 4-8 weeks of unpaid leave depending on the size of Employer.
Pennsylvania Volunteer Emergency Responder Leave
Employer provides leave for volunteer firefighters, fire police and volunteer members of an ambulance service and rescue squads who lose time from employment in the line of duty when they have responded to a call prior to the time the employees were due to report for work.
Pennsylvania Organ Donor Leave Policy
If Employer is subject to the FMLA provisions, it must provide you, as a FMLA eligible employee undergoing donor surgery, with the same leave you would be entitled to under the FMLA for your own serious health condition or that of a family member. The leave is available for necessary preparation and recovery for surgery related to organ or tissue donation by you or for you, your spouse, child or parent. Employer may require you to provide written documentation regarding the preparation and recovery for the surgery.
Employee handbook builder
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Federal Employee Handbook Policies
Regardless of which states you have employees in, there are required federal policies that must be included in your employee handbook. In addition to any state-specific policies, your employee handbook for Pennsylvania should contain the following federal policies.
- Anti-Harassment Policy
- Anti-Sexual Harassment Policy
- Anti-Retaliation Policy
- Equal Employment Opportunity Policy
- Reasonable Accommodation Policy
Handbook Policy Best Practices
In addition to the required federal policies, the following policies are best practices to include in your employee handbook.
- Weapons Policy
- Disciplinary Action Policy
- Prohibited Conduct Policy
- Violations Reporting Policy
- Workplace Violence Prevention Policy
- At-Will Employment
