Oregon Employee Handbook

When your company hires employees in Oregon, you are required to comply with federal, state, and local employment laws. There are a variety of human resources and labor policies in the workplace that differ by state. Through your employee handbook, employers can easily document and distribute the correct policies to their employees to comply with the laws of each state.

Creating your Oregon Employee Handbook is a useful way to explain important policies and procedures, mitigate legal risk, and introduce employees to the expectations and operating practices of the organization.

Mosey has compiled the relevant policies a company with employees in Oregon must consider.

Oregon Employee Handbook Policies

There are 11 state and local employee handbook policies in Oregon.

Privacy

Oregon Salary History Privacy Policy

Recruiters and hiring managers at Employer cannot ask candidates or their current or former employers about the candidate’s salary history.

Oregon Credit History Privacy Policy

Employer prohibits obtaining or using credit history information for employment purposes, including hiring, promotion, compensation, or other employment decisions, except in specific circumstances permitted by Oregon law.

Oregon Conviction History Privacy Policy

Employer prohibits employees, recruiters, and hiring managers from asking about or using criminal conviction history to exclude an applicant from an initial interview, except in specific situations allowed by Oregon law.

Oregon Electronic Monitoring Policy

Employees should be advised that all telephone conversations, electronic mail transmissions, and internet access or usage on Employer devices or systems—including, but not limited to, computers, telephones, and systems utilizing wire, radio, electromagnetic, photoelectronic, or photo-optical technologies—may be subject to monitoring with employee’s consent.

Oregon Social Media Privacy Policy

Employer is not permitted to request you to grant access to, allow observation of, or disclose information that allows access to or observation of your personal internet account. Employer is not restricted from viewing, accessing, or utilizing information about you that can be obtained without any required access information or that is available in the public domain.

Leaves of Absence

Oregon Volunteer Emergency Responder Leave Policy

Employer will provide an unpaid leave of absence, upon request, to an employee who is a volunteer firefighter for a rural fire protection district or a firefighter employed by a city or private firefighting service to perform their duties.

Oregon Pregnancy Disability Leave Policy

Employer provides eligible employees with up to 24 weeks unpaid protected time off for pregnancy disability, in compliance with the Oregon Family Leave Act.

Oregon Military Family Leave Policy

Employer provides eligible employees with up to 14 days of unpaid job-protected leave when your spouse or domestic partner is a service member being deployed, in compliance with the Oregon Military Family Leave Act (OMFLA).

Oregon Safe Leave Policy

You are entitled to paid Safe Leave if you are a survivor or parent of a survivor of sexual assault, domestic violent, harassment, bias crimes, or stalking.

Oregon Bone Marrow Donation Leave Policy

Employer provides eligible employees with job-protected leave to donate bone marrow.

Oregon Bereavement Leave Policy

Employer provides eligible employees with unpaid protected time off for bereavement, in compliance with the Oregon Family Leave Act.

Federal Employee Handbook Policies

Regardless of which states you have employees in, there are required federal policies that must be included in your employee handbook. In addition to any state-specific policies, your employee handbook for Oregon should contain the following federal policies.

• Anti-Harassment Policy
• Anti-Sexual Harassment Policy
• Anti-Retaliation Policy
• Equal Employment Opportunity Policy
• Reasonable Accommodation Policy

Handbook Policy Best Practices

In addition to the required federal policies, the following policies are best practices to include in your employee handbook.

• Weapons Policy
• Disciplinary Action Policy
• Prohibited Conduct Policy
• Violations Reporting Policy
• Workplace Violence Prevention Policy
• At-Will Employment