When your company hires employees in New York, you are required to comply with federal, state, and local employment laws. There are a variety of human resources and labor policies in the workplace that differ by state. Through your employee handbook, employers can easily document and distribute the correct policies to their employees to comply with the laws of each state.
Creating your New York Employee Handbook is a useful way to explain important policies and procedures, mitigate legal risk, and introduce employees to the expectations and operating practices of the organization.
Mosey has compiled the relevant policies a company with employees in New York must consider.
Launch your employee handbook in minutes.
Everything you need to automate a compliant handbook for all 50 states.
New York Employee Handbook Policies
There are 12 state and local employee handbook policies in New York.
Privacy
New York Electronic Monitoring Policy
Employee should be advised that all telephone conversations or transmissions, electronic mail or transmissions, or internet access or usage by an employee by any electronic device or system, including but not limited to the use of a computer, telephone, wire, radio or electromagnetic, photoelectronic or photo-optical systems may be subject to monitoring.
New York Social Media Privacy Policy
Generally, Employer is prohibited from accessing your personal social media accounts and will not discipline or terminate an employee for refusing to disclose their social media login information or for denying to provide access to their social media accounts.
Paid Time Off
New York Sick Leave Policy
Employees of Employer are entitled to earn one hour of sick leave for every 30 hours worked.
Leaves of Absence
New York Voting Leave Policy
You are entitled to up to two hours of paid time off to vote if you would not otherwise have sufficient time to vote.
New York Paid Family Leave Policy
New York’s Paid Family Leave (PFL) provides up to 12 weeks of job-protected, paid family leave at 67% of average weekly wage (capped at 67% of statewide average weekly wage). You are eligible for PFL after consecutive working full time for 26 weeks.
PFL can be used to:
- Bond with a newly born, adopted or fostered child
- Care for a family member with a serious health condition
- Assist loved ones when a spouse, domestic partner, child or parent is deployed abroad on active military service.
New York Military Family Support Leave
You can take up to 12 weeks of Paid Family Leave at 67 percent of your pay, up to a cap, for family matters related to a spouse, partner, child, or parent’s active military service abroad.
New York Jury Duty Leave
You are entitled to job-protected leave to serve as a juror. Unless directed otherwise by your manager, you should return to work at the completion of jury duty, even if for a partial day.
New York Volunteer Emergency Responder Leave Policy
Employer may allow you to take unpaid leave to serve as a volunteer firefighter or a member of a volunteer ambulance service in response to an emergency if such absence would not create an undue hardship on Employer.
New York Blood Donation Leave
Employer is required to provide time-off for you to donate blood.
New York Disability Benefits Policy
New York’s Disability Benefits provide up to 26 weeks of partial-wage-replacement benefits at 50% of average weekly wage (capped at 50% of statewide average weekly wage) if you are unable to work for more than seven consecutive days due to a non-work related illness or injury, or pregnancy related disability.
Disability Benefits can be used for:
- Illness or Injury under care of healthcare professional
- Pregnancy, available 4 weeks before your due date
- Childbirth, 6 weeks after giving birth (8 weeks for C-Section)
New York Domestic Violence Victim Leave
Employer is required to make reasonable accommodations to allow for victims of domestic abuse to be absent for a reasonable period of time to seek help in their recovery, if such absence would not cause an undue hardship to Employer.
New York Bone Marrow Donation Leave
Employer is required to provide employees with up to 24 work hour to donate bone marrow.
Employee handbook builder
Build your employee handbook in every state and keep it up to date automatically with Mosey.
Federal Employee Handbook Policies
Regardless of which states you have employees in, there are required federal policies that must be included in your employee handbook. In addition to any state-specific policies, your employee handbook for New York should contain the following federal policies.
- Anti-Harassment Policy
- Anti-Sexual Harassment Policy
- Anti-Retaliation Policy
- Equal Employment Opportunity Policy
- Reasonable Accommodation Policy
Handbook Policy Best Practices
In addition to the required federal policies, the following policies are best practices to include in your employee handbook.
- Weapons Policy
- Disciplinary Action Policy
- Prohibited Conduct Policy
- Violations Reporting Policy
- Workplace Violence Prevention Policy
- At-Will Employment
