Compliance guides and resources

Saying goodbye is never easy. Whether an employee is moving on to new opportunities, retiring after years of dedicated service, or leaving under less favorable circumstances, how you handle their departure matters. A lot. Sure, employee offboarding—the process of formally separating an employee from an organization—gets overshadowed by its flashier counterpart, onboarding. However, it deserves just as much attention. Think about it—a rock-solid offboarding process protects your company from security risks, maintains team morale, transfers vital knowledge, and might even turn departing staff into future brand ambassadors.

Effectively managing business communication is a massive challenge for any organization. But for companies handling multi-state compliance, the stakes are especially high, where unorganized communication management—from daily mail to digital notifications—can lead to disastrous results. Today, we’re exploring digital mailrooms—their benefits, limitations, and why the Mosey Mailroom stands out for businesses managing multi-state compliance requirements. Key Takeaways Digital mailrooms streamline mail handling, offering increased efficiency, cost savings, improved security, and better information access for businesses. Compliance requirements challenge digital mailrooms by demanding specialized handling, robust security, and detailed audit trails to meet regulations. The Mosey Mailroom addresses compliance challenges with AI-powered summaries, centralized notice management, specialized multi-state features, and more. What Is a Digital Mailroom? Understanding Modern Document Processing A digital mailroom is a modern solution that transforms traditional mail handling into a streamlined electronic process. Instead of manually sorting through physical documents, a digital mailroom captures, processes, and distributes incoming mail in a digital format.

Workers’ compensation requirements in New York can make employers feel like they’re walking through a legal maze. Between ever-changing regulations, complex paperwork, and the potential penalties for even innocent mistakes, employers need a clear roadmap. Mosey created this guide to help you understand exactly what New York workers compensation laws entail, what they require from your business, 2025 updates, and the steps to ensure total compliance without causing you unnecessary expenses and aggravation—or worse.

Operating a startup is complex. Founders and leadership teams juggle competing priorities, from seeking funding to managing the team to attending to an array of human resources, accounting, and administrative tasks. Operating a business that employs workers in multiple states is even more complicated: If your business is incorporated in Delaware and you want to hire remote employees in Maine, Nevada, and Arizona, the HR, accounting, and admin tasks quadruple. You’ll need to register with relevant agencies in each state and fulfill state-specific payroll and insurance requirements.

Compliance is one of the most important matters for businesses to tend to. Non-compliance can spell the end for a business if it cannot rectify the situation or if fines take a heavy financial toll. There’s a lot to track, but thankfully, Mosey is here to help. Here’s what businesses should know about maintaining compliance and the potential repercussions for non-compliance. What Does Compliance Mean in Business? Every business must adhere to federal, state, and local business regulations. These regulations and applicable laws allow a business to operate within the boundaries of the law. If a business doesn’t comply with these requirements, the business can face repercussions.

If you’re an Indiana employer, knowing the state’s labor laws is essential to keeping your business on the right path. Simply put, they govern how your employees work, ensuring fairness and safety in the workplace. However, with Indiana labor law having so many rules and regulations, it can make business owners feel like they’re decoding a complex puzzle. Thankfully, Mosey is here to guide you through that puzzle.

Understanding the differences between an LLC and an S-corp can be critical for your growing business. In this guide, we’re breaking down everything you need to know to make a fully informed decision. Along the way, we’ll provide some essential insights and best practices, including how to make compliance immeasurably easier, whether you’re an LLC, S-corp, or any other business structure.

We’re excited to announce a new partnership between Mosey, the leading state compliance solution, and Ethena, the modern compliance training platform. Together, we’re making it easier than ever for businesses to stay compliant. For growing businesses, compliance doesn’t stop at tax registrations and annual report filings—it also includes ensuring employees receive the right training to meet legal and ethical standards. Harassment prevention, data security, and workplace safety are just a few of the critical topics that companies need to stay on top of, and training requirements vary from state to state.

An equal opportunity employer (EEO) makes decisions about hiring, promotions, and other employment issues based solely on a person’s qualifications. They pledge not to discriminate based on race, gender, religion, age, disability, nationality, sexual orientation, gender identity, and other protected factors. Understanding EEO laws is essential for any business because it sets the standard for a fair, ethical, and inclusive workplace. The Equal Employment Opportunity Commission (EEOC) is the federal agency responsible for enforcing these laws, ensuring everyone can succeed based on merit.

Business owners face an ever-growing challenge to protect sensitive private information from data breaches and cyber threats. Enter the New York SHIELD Act, a law designed to bolster data protection for New York residents. But what exactly does the NY SHIELD Act entail? And how can companies get and stay compliant? Today, we’re breaking down the SHIELD Act essentials so you can better safeguard your business and, just as importantly, maintain consumer trust.