Compliance guides and resources

As Halloween approaches, we thought it best to examine one of the biggest frights in multistate compliance—missed deadlines. Nothing sends shivers down an HR professional’s spine quite like discovering an overdue filing or forgotten registration that’s been haunting the books for months. But the reality is even scarier than the fear. Penalties can accumulate daily, with some states charging hundreds per day until you’re back in compliance. When you’re managing compliance workflows across multiple jurisdictions, those numbers multiply faster than zombies in a horror film—and that’s pretty fast. Let’s take a closer look.

Methodology & Definitions Mosey surveyed U.S. HR and finance leaders on the growing complexity and cost of managing multi-state compliance. Between remote workers and teams scattered across different states or even countries, many leaders struggle to develop and maintain control and confidence in their compliance operations. This report defines these critical concepts as: Control: Managing and directing compliance processes proactively Confidence: Certainty that an organization is meeting its compliance obligations The data shared throughout this report was collected through survey responses from HR and finance leaders across multiple industries and company sizes. Mosey conducted the survey from April-August 2025 and analyzed responses into the industry data presented herein.

Welcome to Compliance Nightmares—a spooky season series exploring the real horrors of multi-state compliance. This Halloween, the scariest stories come straight from the mailbox. It’s Tuesday morning. Your finance manager opens the mail and freezes. A penalty notice for $5,000 stares back at them. No warning. No context. Just consequences of non compliance from a state where you hired a remote employee six months ago.

As a Florida employer, you have a lot of flexibility when it comes to sick leave policies. Unlike many other states, Florida doesn’t mandate paid sick leave, giving you the freedom to design policies that work for your business. Here’s what you need to know to stay compliant and create effective sick leave policies. Key Takeaways Florida does not require employers to provide paid sick leave Employers have the autonomy to create their own sick leave policies Local ordinances might impose additional requirements, so local laws should be checked The Family and Medical Leave Act (FMLA) offers unpaid leave for eligible employees in Florida Clear written policies help prevent disputes and ensure compliance Overview of Sick Leave Laws in Florida Florida takes a hands-off approach to sick leave compared to many other states. As an employer, you’re not required by state law to provide paid sick leave to your employees. This gives you the flexibility to design policies that align with your business needs and company culture.

Starting your own business in Illinois can be exciting yet challenging. One of the most crucial steps in this journey is deciding on the right business structure, and for many entrepreneurs, an LLC (limited liability company) offers the perfect balance. It combines the flexibility of a partnership with the protection of a corporation, making it an increasingly popular choice. This guide walks through the Illinois LLC formation process from start to finish, covering everything from choosing a compliant business name to maintaining ongoing compliance with state regulations. Each step builds on the last, creating a clear path to launching your LLC successfully.

By Brett Ungashick, Founder of Outsail In the early days of building an HR process and team, leaders lean heavily on their core HRIS. It’s the system of record, the workflow engine, and often the de facto compliance tool. But as teams grow, especially across state lines, cracks begin to form in that HRIS compliance structure. Simply put, the traditional HRIS wasn’t built to manage the full weight of multi-state compliance. And for teams moving off of PEOs, the complexity becomes even more pronounced. That’s why evaluating your HRIS early, and understanding where it supports compliance versus where it falls short, is critical to scaling smoothly.

Staying compliant with New York’s minimum wage laws involves more than paying the right hourly rate. It’s an ongoing challenge of tracking regional differences, tipped worker rules, and occupation-specific requirements. Even experienced employers face costly penalties when they miss a detail. The complexity multiplies for businesses with remote employees or locations across New York State, where one payroll error can cascade into widespread compliance issues.

California employers face a multi-billion dollar question in 2025. The estimated annual cost of the new California minimum wage is massive and rippling across the state. And if you’re operating in multiple jurisdictions, your compliance complexity just multiplied exponentially. The statewide minimum wage hit $16.50 per hour on January 1, 2025, but that’s just the baseline. Factor in industry-specific rates reaching $24 per hour, plus over 30 cities and counties with their own requirements, and you’re looking at a compliance maze that can trigger significant penalties per employee per pay period for mistakes.

Managing parental leave policies can feel overwhelming, especially when you’re trying to balance legal compliance, employee satisfaction, and business needs. As a Texas employer, you have unique opportunities and responsibilities when it comes to supporting your workforce through one of life’s biggest transitions. Whether you’re creating your first parental leave policy or updating existing procedures, this guide will help you navigate the landscape with confidence.

A major update to the Mosey API brings powerful new tools to help developers build compliance capabilities into their platform. Innovative platforms are using the Mosey API to provide compliance, tax account management, and HR to their customers with a single integration. Remote, one of the leading global HR platforms, has recently partnered with Mosey to further streamline parts of US compliance.