Compliance guides and resources

Meet Employee Handbooks—a new way for HR teams to maintain a fully compliant employee handbook, complete with state-specific policies and real-time updates as their business and legislation changes. Most handbooks aren’t compliant Many organizations lack sufficient HR resources to maintain their handbooks, exposing them to lawsuits, fines, and penalties. Keeping policies current requires coordination with lawyers across all states where employees work, plus regular updates for changing laws and regulations.

Every state has different compliance requirements for business owners. These requirements can impact wages, breaks, benefits, sick time, and workplace accommodations. Keeping track of them all can be highly involved, particularly for multi-state employers. The California Industrial Welfare Commission (IWC) Wage Orders are a set of rules that regulate wages, hours, and working conditions across various industries and occupations in the state of California. This article will help you understand what wage orders are, how to identify the appropriate wage order for your business, and the specific requirements tied to each one.

As remote work becomes more common, employers face new challenges in managing their responsibilities. Workers’ compensation insurance — a safety net that provides benefits to employees injured while doing their job — can be confusing for employers when your workers perform all their duties at home. As more employees work from home (WFH), employers must understand how workers’ compensation operates in remote workplaces. This article is your guide to just that, as well as how Mosey can help you with business compliance in the virtual era.

Every business knows the drill: Taxes don’t end with your annual filing. Form 941, the employer’s quarterly federal tax return, is a regular checkpoint with the IRS. Each quarter, it’s your business’s way of reporting what you’ve collected and paying what you owe. This guide will walk you through what Form 941 covers, who needs to file, and how to keep it accurate. We’ll also share how Mosey can help you manage state compliance.

Holiday pay can be a cornerstone of workplace satisfaction and competitive hiring. If you’re running a business or managing a team, you already know the stakes — morale, retention, and compliance. A holiday pay policy can be a successful HR strategy. At its core, holiday pay is straightforward. It means compensating employees on recognized holidays, whether they’re clocking in or taking the workday off. It may sound simple, but it isn’t.

Managing compliance for state and local reporting can feel like a never-ending task, even with the help of a professional employer organization (PEO). For example, client reporting states can add an extra layer of confusion to the payroll and reporting process. When you’re on a PEO, there are two types of payroll reporting: client reporting states and PEO reporting states. In client reporting states, you are still responsible for managing your payroll accounts under your own employee identification number (EIN).

Your employee handbook is a manual that describes your company policies, clarifies expectations on how to adhere to them, and outlines consequences. It includes policies required by federal, state, and local employment laws as well as company-specific policies. As such, it protects you and your employees alike — but how can you ensure every member of your team understands what’s in it? That’s the job of the employee handbook acknowledgment.

Artificial intelligence (AI) and automation tools are changing how companies operate in many areas, with human resources (HR) experiencing some of the greatest benefits. HR professionals are now using AI to make the workplace more efficient, enhance the employee experience, and help businesses make smarter decisions. From recruitment to performance management, teams worldwide have adopted AI to streamline HR processes and improve outcomes. Despite its convenience and practicality, AI may not always be the solution it seems.

An employee handbook might sound like another checkbox on your business’s to-do list, but it’s much more than that. It’s a resource that defines the foundation of your company — setting expectations for employees, outlining key benefits, and keeping everyone aligned with the organization’s values. At its core, an employee handbook ensures compliance, clarifies company policies, and keeps employees and management on the same page. Let’s explore why having one is essential, how it can positively impact your business, and how Mosey can help you manage state compliance.

When running a business, there are many moving parts you have to manage. One vital component that must be expertly reviewed is your employee handbook. It might seem like just another task to tackle, but it can actually be one of the most valuable tools in your HR arsenal. You might be wondering, “Are employee handbooks required by law?” In this guide, we’ll cover all the bases to ensure you know exactly what an employee handbook is, whether it’s legally required, and why it’s a smart move for your business — even if it’s not mandatory.