Compliance guides and resources

Expanding into Texas means understanding the state’s unique approach to workplace breaks: there aren’t any requirements for adult employees. While many other states mandate specific meal and rest periods, Texas gives employers complete discretion over break policies, creating both opportunities and compliance challenges. This freedom isn’t as simple as it appears. Federal laws still apply, minor employees have special protections, and voluntary break policies must follow specific rules to avoid wage violations. So, navigating Texas’s flexible framework while maintaining federal compliance ensures your policies work for both business operations and employee satisfaction.

With Florida’s minimum wage landscape constantly shifting, staying behind can cost you—a lot. With the state’s constitutional amendment driving annual increases through 2026, what seemed like manageable wage adjustments have become a moving compliance target that affects payroll, Florida’s minimum wage jumped to $14 on September 30, 2025, with the final increase to $15 scheduled for 2026. Beyond these rate changes, employers face posting requirements, tipped wage calculations, and enforcement risks that demand proactive attention rather than reactive scrambling.

California’s workers’ compensation system isn’t just complex—it’s expensive. With some of the nation’s highest benefit rates and strictest compliance requirements, a single misstep can trigger investigations, penalties, and costly disputes. Recent 2025 updates raise the stakes even higher. Enhanced posting requirements, shortened reporting timelines, and increased weekly benefit rates mean employers need bulletproof compliance strategies rather than reactive approaches. So let’s jump right in. Key Takeaways All California employers must carry workers’ compensation insurance, even with just one employee, or face criminal penalties up to $100,000 2025 brought significant changes, including enhanced posting requirements, shortened injury reporting periods, and increased disability benefit rates Cost management requires proactive strategies beyond basic compliance—from return-to-work programs to medical provider network optimization CA Workers Comp: Overview & Legal Framework California operates one of the most comprehensive workers’ compensation systems in the United States, providing broader coverage and higher benefits than most states while imposing strict compliance obligations.

The recent $100,000 H-1B fee announcement sent shockwaves across corporate America. By the next day, companies like Microsoft, Amazon, and Goldman Sachs were already scrambling to send travel advisories for H-1B employees, while HR teams nationwide tried to decipher what this meant for their workforce. Today, we’re decoding what all of this means for your business to identify what HR and finance leaders need to know right now. Of course, every company is different, so you’ll always want to consult with legal counsel before making any decisions. However, our goal is to present an idea of what the road ahead might look like for you, helping you prepare for a potentially bumpy hiring road ahead. Let’s begin.

Forming a Colorado LLC takes just $50 and a single online filing through the Colorado Secretary of State. But miss one critical step—like appointing a registered agent or securing your limited liability company name—and you’re looking at delays that could derail your launch timeline. Colorado makes limited liability company formation refreshingly simple compared to other states. No publication requirements like Arizona. No franchise taxes like California. Just straightforward online filing through the Secretary of State’s website, plus some essential compliance requirements that keep your business protected and operating legally. This guide walks you through each requirement, from choosing your LLC name to maintaining good standing with annual reports.

As Halloween approaches, it’s not ghosts or goblins that scare HR leaders most—it’s compliance failures lurking in the shadows. These real employment law cases show just how quickly manual processes can turn into costly nightmares that haunt companies for years. Multi-state compliance is complex enough without relying on spreadsheets and sticky notes. When federal agencies come knocking or an employee files a complaint, the consequences ripple through entire organizations. From wrongful termination claims to discrimination lawsuits, these cautionary tales prove that manual HR processes leave companies dangerously exposed.

Another nightmare for HR leadership to digest as we get closer to Halloween: it’s Friday afternoon, your team is exhausted, and yet they’re still hunched over spreadsheets, manually updating compliance tracking for the third time this week. These tasks never die—they just keep coming back, demanding more time, more attention, more energy from your team. In the true spirit of the season, they’re zombie workloads, and they’re burning out your people.

Most businesses are managing modern compliance requirements with tools built for a different era. Ten years ago, spreadsheets and email reminders could handle multistate compliance. Multistate compliance mistakes were rare because state payroll was simpler. Employees worked from offices. State compliance requirements changed slowly. And companies expanded more deliberately, usually one state at a time. But that world no longer exists. Today’s compliance management landscape is constantly shifting. Remote employees scattered across state lines overnight. Regulations update continuously. And what used to be manageable for employers has become a tangled knot of requirements that outdated tools simply can’t manage.

As Halloween approaches, we thought it best to examine one of the biggest frights in multistate compliance—missed deadlines. Nothing sends shivers down an HR professional’s spine quite like discovering an overdue filing or forgotten registration that’s been haunting the books for months. But the reality is even scarier than the fear. Penalties can accumulate daily, with some states charging hundreds per day until you’re back in compliance. When you’re managing compliance workflows across multiple jurisdictions, those numbers multiply faster than zombies in a horror film—and that’s pretty fast. Let’s take a closer look.

Methodology & Definitions Mosey surveyed U.S. HR and finance leaders on the growing complexity and cost of managing multi-state compliance. Between remote workers and teams scattered across different states or even countries, many leaders struggle to develop and maintain control and confidence in their compliance operations. This report defines these critical concepts as: Control: Managing and directing compliance processes proactively Confidence: Certainty that an organization is meeting its compliance obligations The data shared throughout this report was collected through survey responses from HR and finance leaders across multiple industries and company sizes. Mosey conducted the survey from April-August 2025 and analyzed responses into the industry data presented herein.